Passports for US citizens are strongly recommended for all cruises. Resident Aliens need an Alien Resident Card. Aliens need a valid Passport and valid U.S. Multiple Re-Entry Visa. IMPORTANT! If you have anyone in your group that is a foreign exchange student or not a citizen of the United States , they must contact their Local Immigration office to determine what paperwork they will need. Any person not having the necessary travel documents will not be allowed to board the ship and will not receive a refund for their cruise.
All travel documents should be filled out and all luggage & equipment tagged with the provided cruise lines’ luggage tags prior to arrival at the port. Each passenger must have in their own possession travel documents including Passport, Photo I.D. if over 16 years of age and cruise lines’ tickets when checking in at Embarkation. These items must be passed out to each individual prior to arrival at the port.
Student/Chaperone Acknowledgement Form:
Every student and chaperone must complete and return the respective Cruise Lines Acknowledgment Form. Performing groups are exempt from the statement that guests under the age of 18 years must be accompanied in the same stateroom by an adult 25 years of age or older. We require that the group have at least one chaperone for every ten students.
Upon your arrival at the port, you will be met in the baggage area by a Performing Arts Consultants representative, who will assist with your check-in.
Cash is not accepted for purchases onboard ship. All passengers must use an onboard account for all ship purchases. Your account must be set up with a valid credit card, cash, or travelers check. No business or personal checks of any kind will be accepted. The birth date of the cardholder is entered into the master computer on the ship and anyone under the age of 21 will not be permitted to purchase alcohol. Cruise Lines and your travel company are not responsible if a person under the age of 21 is caught with an alcoholic beverage. This is solely the responsibility of the group’s chaperones. Although a $50.00 minimum is required to set up an onboard account, we recommend starting your account with $100.00 if possible.
You will need money for baggage handling, souvenirs, shore excursions, cab fare in port, and any beverages onboard ship not included with meals. Iced tea, water, milk and coffee/tea are included with meals. Juices are offered at breakfast. Soft drinks onboard ships are approximately $2.50 per 20 oz. bottle which does not include gratuity. An Unlimited Soft Drink Fountain Card can be purchased onboard ship.
Your prepaid cruise gratuities cover Dining Room Waiter, Bus Boy, and Cabin Steward. Tips are not included for curbside stevedores, with a $1.00 per bag/equipment being customary. Tips are not included for room service; $1.00 per person is customary. Beverage purchases onboard ship include gratuity.
The ships’ infirmaries are equipped to treat minor non-emergency matters. A doctor is available to render services at a customary charge. Doctors are independent contractors. Groups are encouraged to bring their own health history/medical forms for each person in the group.
Casual attire is in order during the day. For one or two nights, formal dress or a dark suit is strongly suggested. A Tuxedo is also appropriate but not required. The dress codes for other evenings range from sport coat and tie to casual resort wear. Shorts, T-shirts and Jeans are not permitted in the dining room during dinner.
The cruise lines seek, to the extent feasible, to accommodate guests with special needs so they are able to enjoy their ships and other facilities. For example, service animals are permitted onboard ship if prior arrangements have been made at time of booking. In situations where a guest with special needs, such as a guest in a wheelchair, would be unable to be comfortably accommodated due to vessel barriers and other criteria, they may find it necessary to ask the guest to bring along a companion to assist or make alternative arrangements.
Special diet requirements may be requested at least two weeks prior to sailing. You should discuss the method of preparation of menu items with your waiter or head waiter. There may be limitations in our ability to accommodate special orders. Kosher meals are not available.
All cabins are blocked as close together as possible at the cruise line’s discretion. Groups are guaranteed at least Category 4A – Carnival and Category N – Royal Caribbean. Some triple/quad cabins will be accommodated with roll-a-way beds at the discretion of the cruise lines.
You are allowed one suitcase and one carry-on bag for your trip. Upon arrival at the port, stevedores will take bags directly from the bus/car and deliver them to your cabin. Please be prepared prior to arrival to pay a gratuity of $1.00 per bag for this service. Also make sure all bags and equipment have luggage tags and are clearly marked with your cabin number. Luggage tags will be provided for your trip. Please keep your travel documents with you and not in your suitcase. Cruise Lines are not responsible for lost, stolen or damaged suitcases/bags or equipment.